Body
Available to
Faculty, Staff, Students
Overview
When you create and share a file stored in OneDrive, it is required that you check those permissions each fall and spring to ensure users or groups with whom you've shared the file still need access to read, edit or download.
Follow these steps to remove a share in OneDrive. Screenshots taken from Windows 11 computer.
NOTE:
- It is recommended you manage file shares using a computer rather than a mobile app.
- Share permissions include, Can edit, Can review, Can view and Can't download.
- Recipients with edit permissions may be able to share the file with others.
- You can remove a person from the share, but you cannot edit permissions for a shared link.
- Note that files you share in a Teams chat is stored (and accessed) in your OneDrive folder
Step 1
Log in to OneDrive:
- All users:
- Log in to pirate365.ecu.edu and choose the OneDrive app. or
- Click the OneDrive icon in Teams (left menu).
- ECU-managed Windows shortcut: Click the blue cloud in your system tray and choose View online.
Step 2
From the main menu, choose Shared.
Step 3
Choose the By you link from the main menu. This opens the list of your shared files.
Step 4
Choose a file and click the ellipsis to the right of the file name. Then choose Manage access from the fly out menu. Note that file owners will always retain access.
Auditing Options
Option 1. Stop sharing
If sharing is no longer needed for any users or groups, click the Stop sharing link in the Manage Access dialog box. This will remove all users except file owners and SharePoint auditors (required).
Option 2. Delete the link or a user
Delete the sharing link so it no longer works for anyone. You might do this to reset sharing permissions since they cannot be changed for an existing link. Remove an individual through the "x" beside their name.
Option 3. Update or remove permissions
From the Links section, click the Settings icon and specify a new permission.
