About Piratedrive

Learn about Piratedrive approved uses, department folder access and administrator responsibilities. Folder permissions and data retention/recovery explained.

Piratedrive is network attached storage used by some ECU users and departments to store ECU data. Each folder is password-protected, secure and backed up nightly. All disk activities using Piratedrive must conform to the ECU Academic Computer Use Policy and the University Student and Employee Computer Use Regulation.

Commercial use prohibited. Piratedrive users may not use Piratedrive storage for personal gain, for a non-university, for-profit business or to advertise events or items for sale that result in a revenue gain for non-university departments, programs or organizations.

Illegal use prohibited. Illegal uses include, but are not limited to such activities as unauthorized distribution or copying of copyrighted software, fraud and harassment. Files such as illegal MP3s are protected by copyright laws and are strictly forbidden.

Reporting complaints. Complaints relating to the abuse of Piratedrive space should be directed to the IT Service Desk at 252-328-9866/800-340-7081.

Department Piratedrive

Departments use a Piratedrive folder for multiple users to store and share office files. All department folders require an administrator to manage data and user access/permissions. See the Administrator Responsibilities section on this page for more information.

Access a Department Piratedrive

On-campus users can map a drive (create a shortcut) on their computer’s desktop or access directly through the PiratePort Piratedrive app.

Off-campus users can also manage files through the PiratePort Piratedrive app or establish a secure connection using ECU’s Virtual Private Network (VPN). Instructions for establishing a VPN connection can be found on the VPN page.

Administrator responsibilities

Departments are required to have at least one primary administrator and one backup administrator to:

• Plan the folder and data organization
• Maintain documentation of folder administration
• Grant access to a folder and remove user access on as-needed basis
• Choose level of access for users (only administrators should have full control access)
• Review and modify user access on as-needed basis
• Review folder security twice annually. Download the Security Review (Excel) Log Template
• Obtain ITPC approval to store Social Security Numbers
• Obtain IT Security approval of HIPAA data storage measures
• Protect sensitive data
• Notify ITCS if your role changes, and you are no longer a folder administrator

Please note: Permissions may only be set from a Windows system.

Folder Permissions

NTFS File Permission	Allowed Access
Read	View files, folders and subfolders. Also allows viewing folder ownership, permissions and folder attributes.
Write	Create new files and folders within the parent folder, view folder ownership and permissions and change the folder attributes.
List Folder Contents	View the files and subfolders contained within the folder.
Read & Execute	Navigate through all files and subfolders and perform all actions allowed by the Read and List Folder Contents permissions.
Modify	Delete the folder and perform all activities included in the Write and Read & Execute NTFS folder permissions.
Full Control	Change permissions on the folder, take ownership and perform all activities included in all other permissions.

Data retention and recovery

Piratedrive data is backed up and protected nightly. Backups are retained for fourteen (14) days while mid-day daily backups are retained for seven (7) days. A monthly backup is also retained for three (3) months. These backups allow users to restore files by using the “Previous Versions” tab on their PC.

1. Right-click the piratedrive shortcut (“U” drive) in File Explorer.
2. Choose Properties.
3. Choose the Previous Versions tab.

If assistance is required, please submit the Piratedrive Storage Support service request for help with data recovery.

Please note:

• Departments are responsible for ensuring that data such as PII or research information that has specific retention requirements is either stored on Piratedrive or other acceptable storage arrangement. Backup files are not an acceptable storage solution for research data.
• If data, such as PII or research information, requires storage for more than three months, the department is responsible for making these arrangements.
• Please note that it is the responsibility of the individual user to maintain any HIPAA data for a period of 7 years to conform to HIPAA regulations.