Overview
This article provides steps and tips to help host/cohosts use key Webex features to start and manage Webex meetings.
In this Article
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Starting/Joining Meetings
Before joining or starting a meeting, you can select how you want to connect to the meeting audio and which audio and video devices you want Webex to use.
![Screenshot: Start/Join Meetings](https://ecu.teamdynamix.com/TDPortal/Images/Viewer?fileName=894ef561-5096-43d6-b02e-078509e9d56b.png)
(1) Audio
Select how you hear and speak during a meeting.
- Use computer audio: Uses computer’s mic and speakers or connected devices (i.e., headsets, earbuds, microphones, etc.). Use Test speaker and microphone to verify your audio devices are working properly.
- Call me: Webex calls number you provide.
- Call in: Dial the provided number and access code to connect meeting audio.
(2) Unmute
- Mute/Unmute microphone
- Expand the Unmute drop down to verify or change microphones.
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(3) Start Video
- Start or stop sharing your video.
- Expand the Start Video menu to verify or change video devices.
Tip: Before starting the meeting, start your video to check angle and/or lighting.
(4) Start or Join
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Control Bar
The Control Bar allows quick access to meeting tools and features.
![Screenshot: Control Bar](https://ecu.teamdynamix.com/TDPortal/Images/Viewer?fileName=d8779427-8c49-4266-a082-68c112059ae6.png)
(1) Mute/Unmute
Tip: Hold down spacebar to temporarily unmute.
(2) Start/Stop Video
Note: Use dropdown to change cameras.
(3) Share
Note: Hosts may not allow participants to share.
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(4) Record
Note: Hosts/Cohosts only.
(5) End/Exit Meeting
Note: Participants will see Leave Meeting.
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Participants List/Chat
Participant List
The menus to open the Participant List and Chat are located in the right panel of the meeting window.
Note: Hosts may not allow participants to view list.
Chat
Click the Chat bubble icon to open the Chat.
Note: Hosts may not allow participants to chat with other participants or with everyone.
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![Screenshot: Participant and Chat icons](https://ecu.teamdynamix.com/TDPortal/Images/Viewer?fileName=1a5cad3c-7e51-4e5d-a86f-3dc36dacea5b.png) |
Sharing Screen/Content
The Share feature allows sharing:
(1) Screens, Mobile Devices and Open Applications
(2) Files
(3) Whiteboard
(4) Computer Audio
Note: Hosts may not allow participants to share.
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![](https://ecu.teamdynamix.com/TDPortal/Images/Viewer?fileName=72309631-f617-43cc-a24f-a3f15e7f5fea.png) |
Participant Management
Managing Participant Microphones
Muting a Participant: Click the Mic icon located to the right of the Participant’s name.
Mute all: All participants are muted, except the host and participant currently sharing.
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![Screenshot: Mute all Unmute all](https://ecu.teamdynamix.com/TDPortal/Images/Viewer?fileName=cd422540-b517-497b-9207-6360bf69aed8.png) |
From the Participant menu, set options to Mute on Entry or Allow Attendees to Unmute Themselves.
Tip: For smaller meetings, we recommend allowing attendees to Unmute so that Host/Cohosts don’t need to Unmute participants.
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![Screenshot: Participant mute options](https://ecu.teamdynamix.com/TDPortal/Images/Viewer?fileName=ff4c2c67-c010-4bab-99ce-a89b0c09d861.png) |
Manage Sharing and Communication Privileges
If not set when scheduling, you can set which sharing and communication privileges participants have during the meeting.
Participant: Anyone Can Share
Participant menu > Anyone Can Share.
Disable this option if you don’t want participants to use the Share functionality.
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![Screenshot: Anyone Can Share & Assign Priveleges](https://ecu.teamdynamix.com/TDPortal/Images/Viewer?fileName=0c9b1476-5eec-496b-bd15-07af0feea398.png) |
Assign Privileges: Communicate
Participant menu > Assign Privileges > Communicate.
Set who participants may chat with privately or publicly.
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![Screenshot: Communicate Privileges](https://ecu.teamdynamix.com/TDPortal/Images/Viewer?fileName=ae7e8bb7-51e0-40c7-8c2e-e1206ff4bb4c.png) |
Assign Privileges: Document, View and Meeting
Participant menu > Assign Privileges.
(1) Document
Participants can print, save or annotate documents shared during a session.
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(2) View
Participants can view the participants list, documents, participant thumbnail images or any page shared during a session.
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(3) Meeting
Participants can share documents or control shared apps, web browsers, etc.
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![Screenshot: Documvent, View and Meeting Privileges](https://ecu.teamdynamix.com/TDPortal/Images/Viewer?fileName=5c5a562f-0665-4eb0-b41a-fbf39de87311.png) |
Change Participant Role
Right click a participant’s name and open the Change Role menu.
Role Descriptions
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Cohost: Has full control of meeting experience just as host.
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Presenter: Responsible for sharing and annotating presentations, whiteboards, documents, and applications in a meeting, but cannot control participant permissions.
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![Screenshot: Change Participant Role](https://ecu.teamdynamix.com/TDPortal/Images/Viewer?fileName=4e6baac5-1f85-4b01-87d0-daec04d9543c.png) |