Available to
Faculty, Staff, Students
Which Approved Storage Should You Use?
OneDrive is Microsoft 365's cloud storage solution. Enterprise network-attached storage (NAS) is storage housed on ECU servers for both individual HOME and department/shared folders.
| |
Microsoft 365
OneDrive Cloud Storage |
Enterprise NAS
Personal HOME Folder |
Enterprise NAS
Department or
Shared Folder |
| User access |
On campus: Windows Explorer; Finder; FTP;
Off campus: Connect through VPN, then options above
Web: pirate365.ecu.edu |
On campus: Windows Explorer; Finder; FTP;
Off campus: Connect through VPN, then options above
Web: No browser access |
On campus: Mapped drive (URL provided by dept. admin)
Off campus: Connect through VPN, then option above
Web: No browser access |
| Storage space |
See this policy |
5GB |
Determined from need |
Collaboration
(multiple users simultaneously) |
Yes |
No |
Yes - administrators control user group and permissions |
| FERPA approved* |
Yes |
Yes |
Yes |
| HIPAA approved* |
Yes |
Yes |
Yes |
| Restore deleted files |
Yes |
Yes |
Yes - see department admin |
| File editing through a browser |
Yes |
No |
No |
| File sharing with other ECU users |
Yes |
Yes |
Yes |
| File sharing with non-ECU users |
Yes |
No |
Yes - non-ECU given unpaid affiliate ECU account and is added to folder as user. |
| Mapped drive access |
No |
Yes - on campus and through VPN when off campus |
Yes - on campus and through VPN when off campus/department admin provides URL |
| Restricted permissions on subfolders |
No |
Yes |
Yes |
| Interact using transactional processes |
No |
Yes |
Yes |
*Always check with the appropriate data manager before storing any sensitive data.
What to know about the sync feature in OneDrive
- Never store (or sync) sensitive data to your computer.
- Windows 11 syncs Documents, Pictures and Desktop folders to OneDrive with no computer copy. Manual download only.
- You can choose other files and folders you want to sync. You do not have to sync the entire folder.
- Store sensitive data to OneDrive with appropriate University Data Governance permissions.
- Do not sync sensitive data between OneDrive and your computer. You can choose which folders to sync.
- Access synced files through Windows File Explorer and macOS Finder.
- If you delete a synced file from your computer, it is deleted from the OneDrive space and vice versa. OneDrive includes a restore feature for deleted files.