Digital Media Terms and Conditions


With the ability to easily record, capture, upload, and distribute information, we want to make sure you are fully aware of the capabilities of the software that you are using and that you have the information you need to be successful. By using these tools, you agree that you have been informed and understand the best practices and policies, as well as federal, state, and international laws associated with these tools.

If you are recording anyone besides yourself, please be aware of the requirements contained in the Media Consent Release Guidelines.

Digital media content that is protected by FERPA must be password protected to ensure that this content is not accessible to persons outside of ECU. This includes any digital media recordings that include student identifiers or student interaction.

Access to digital media captured for the purpose of an ECU registered course should be restricted to only those faculty and students registered to teach or take that course. Access to this content may only be granted to ECU faculty, staff or external guests at the permission of the instructor of record for that course.

Information protected by copyright should not be uploaded to these systems. All users of university IT services are reminded that unauthorized downloading and sharing of music, video and software is a violation of Title 17, of the U.S. Copyright Act, Sections 504 and 505 and is punishable with civil and criminal penalties ranging from $750 to $250,000 and up to 10 years of imprisonment.

For more information concerning compliance with Copyright Act, visit the U.S. Copyright Office website at and check out the FAQs. ECU resources are available at and file sharing page.

No sensitive information is approved for these systems. Sensitive information includes social security numbers, proprietary research data, legal data, personnel information, driver's license numbers, and credit and debit card information.

Sensitive Health, Protected Health and HIPAA Data: Content that is protected by HIPAA or considered sensitive personal health data, protected health or otherwise should NOT be posted online in any form, even if it is protected by password. This includes sharing any HIPAA, PHI, other sensitive data and protected content while using any of ECU’s digital media capture programs. HIPAA, PHI, other sensitive data and protected content should be 100% offline and should be protected in accordance with the privacy rules.

It is the responsibility of the instructor of the course and the recorder of the content to ensure any tool they use to record digital media and any content that is recorded is approved to be shared with sources external to the United States. If there are questions on country, content, or access, then please submit an Export Controls Review service request. More information on applicable United States Federal laws, including CFR 15 Parts 300 to 799, Commerce and Foreign Trade can be found at

All ECU faculty, staff, students and approved external users are expected to follow applicable security policies regarding the capture of digital media. These include but are not limited to the following:

Mediasite Retention Policy
Effective July 31, 2020

  1. Presentations are retained for 24 months. After 24 months, any presentation not viewed in the previous 12 months is archived. After 24 months in the archive, presentations are removed from Mediasite.
    • Users can request their presentations be downloaded by contacting Client Engagement and Support staff.
  2. To keep storage costs down, a content purge is scheduled annually on July 1, with the exception of the Brody School of Medicine.
    • Presentations with no views in the previous 9 months are purged from Mediasite.
    • Presentations with fewer than 10 views in the previous 24 months are purged from Mediasite.
    • Users can request access to presentations that do not meet viewing requirements.
  3. Presentations deleted by users are purged from the recycle bin after 30 days.

For more information contact the ITCS Help Desk at 252-328-9866.


Article ID: 67474
Mon 11/25/19 2:36 PM
Fri 7/31/20 1:09 PM