Digital Media Capture Terms and Conditions

Systems: Canvas Studio, Panopto, Microsoft Stream, Microsoft Teams and Webex

With the ability to easily record, capture, upload and distribute information, we want to make sure you are fully aware of the capabilities of the software you are using and that you have the information you need to be successful. By using these systems, you agree you have been informed and understand the best practices and policies as well as federal, state and international laws associated with these tools.

Media Consent Release (Recording Guests, Students, etc.)

If you are recording anyone besides yourself, please be aware of the requirements contained in the Media Consent Release Guidelines (see related article).


Digital media content protected by FERPA must be password protected to ensure this content is not accessible to persons outside ECU. This includes any digital media recordings that include student identifiers or student interaction.

Access to digital media captured for the purpose of an ECU registered course should be restricted to only those faculty and students registered to teach or take that course. Access to this content may only be granted to ECU faculty, staff or external guests at the permission of the instructor of record for that course.

Information Protected by Copyright

Information protected by copyright should not be uploaded to these systems. All users of university IT services are reminded that unauthorized downloading and sharing of music, video and software is a violation of Title 17, of the U.S. Copyright Act, Sections 504 and 505 and is punishable with civil and criminal penalties ranging from $750 to $250,000 and up to 10 years of imprisonment.

For more information concerning compliance with the Copyright Act, visit the U.S. Copyright Office website and review the FAQs. ECU resources are available at the following sites: ECU Copyright website and ECU File Sharing.

Sensitive Information

Sensitive information includes social security numbers, proprietary research data, legal data, personnel information, driver's license numbers and credit and debit card information.
Personal Identifiable Information (PII) and Protected Health Information: Content that is protected by HIPAA or considered sensitive personal identifiable information or otherwise, should NOT be posted online in any form, even if it is protected by a password. This includes sharing any PII, PHI, other sensitive data and protected content while using any of ECU’s digital media capture programs. PII, PHI, other sensitive data and protected content should be 100% offline and should be protected in accordance with the privacy rules.

Systems Approved for Sensitive Information

Tool Sensitive Information
Microsoft Teams Approved for HIPAA information but sessions cannot be recorded.
Webex Approved for HIPAA information but sessions cannot be recorded.
Microsoft Stream Approved for HIPAA information but sessions cannot be recorded.

It is the responsibility of the instructor of the course and the recorder of the content to ensure any tool they use to record digital media and any recorded content is approved to be shared with sources external to the United States. If there are questions on country, content or access, please submit an Export Controls Review service request. More information on applicable United States Federal laws, including CFR 15 Parts 300 to 799, Commerce and Foreign Trade can be found at the Electronic Code of Regulations website.

Additional Applicable Polices

All ECU faculty, staff, students and approved external users are expected to follow applicable security policies regarding the capture of digital media. These include but are not limited to the following:

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Article ID: 67474
Mon 11/25/19 2:36 PM
Fri 3/15/24 11:25 AM
Service Owner
Learning Technologies

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